Privacy Policy

Our contact details

Name: 4Tom
Registered Charity Number: 1194191
Registered Address: Ty Derwen, Oakland Street, Bedlinog, TREHARRIS CF46 6TE
Email: nicola@4tom.org
Our website address is: https://4tom.org

1. The type of personal information we collect

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name and contact details)
• Information about your user experience on our website in the form of cookies (more on this in point 3 below)

1.1 How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• You have used a contact form on our website
• You have signed up to receive our newsletter via our mailing list
• You have contacted us directly via phone or email

We also receive personal information indirectly, from the following sources in the following scenarios:

• From any other linked charities or organisations

We use the information that you have given us in order to respond to your enquiries and update you with the latest news regarding 4Tom.

We may share this information with other linked charities and organisations.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting us at nicola@4tom.org
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.

1.2 How we store your personal information

Your information is securely stored on our database.

1.3 How long we retain your personal information

We keep your contact details for 1 year after our work together has concluded. We will then dispose your information by removing your contact details from all of our databases.

2. Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us using the details at the top of the page if you wish to make a request.

3. Cookie policy & use of browser cookies

3.1 What are browser cookies?

Internet Browser Cookies are small data files that are stored on your (the user’s) computer whilst visiting a website. They vary in their use from core functionality of CMS (content management systems) and e-commerce carts to tracking the amount and types of users visiting a website. They are also used as a ‘memory’ store, for example; on re-visiting a website a user won’t have to re-enter information, preferences or log back in.

3.2 Why would you want to remove browser cookies?

Some users may not want to give up personal information. There are also scenarios where if cookies aren’t implemented properly then users may be open to security vulnerability and ‘hackers’.

3.3 Types of cookies we use

Google Analytics/Performance Cookies
These cookies allow us to analyse how anonymous users use and engage with the site. They allow us to learn how you arrive on our website, for example; from social media, and how you navigate through the site. This allows us to analyse specifics such as which content is popular, so we can improve your journey and the content to best suit your preferences. Follow this link to read more about how Google Analytics safeguards your data.

Functionality Cookies
These cookies allow the website to function. These cookies include our content management system that maintains the website and security we have in place to protect the website from hackers and bots.

Marketing/Advertising Cookies
These cookies allow us to market and advertise our website online through channels such as Google, Facebook, Twitter and Instagram. They help to ensure that any ads are suitable for you, your interests and allow us to measure how successful our campaigns have been.

List of Cookies
A specific list of the cookies we use can be found by clicking ‘Cookie Settings’ on our cookie banner that pops up when you first visit our website. If you have already accepted this banner, clear the cache on your browser and the banner will appear again when you revisit our website.

3.4 How to remove cookies from your browser

If you would like to investigate how to remove cookies from your browser, search online for instructions for your specific browser, e.g. Chrome, Safari, Internet Explorer etc.

4. Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our plugin. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

If your browser does not support web fonts, a standard font is used by your computer.

Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy at https://www.google.com/policies/privacy/.

5. Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

6. Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

7. How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at nicola@4tom.org

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk